Privacy Policy
Effective Date: 11.14.24
At Somerset Dentists, your privacy is extremely important to us. We are committed to protecting your personal information, safeguarding your health data, and being fully transparent about how we collect, use, and store the information you share with our practice.
This Privacy Policy explains how we handle information collected through our website, forms, phone calls, emails, and in-office interactions. By using our website or services, you agree to the terms described below.
Information We Collect
We may collect the following types of information:
1. Personal Information
This includes details voluntarily submitted by you, such as:
- Name
- Phone number
- Email address
- Mailing address
- Date of birth
- Insurance information
- Appointment preferences
- Messages submitted through contact forms
2. Health Information
If you request an appointment or complete a new-patient form, we may collect limited medical or dental health information necessary to provide care.
All health information is protected under HIPAA and handled with the highest privacy standards.
3. Technical Information
When you visit our website, we may automatically collect:
- IP address
- Browser type
- Device information
- Pages viewed
- Cookies or similar tracking tools
This information helps us improve website performance and user experience.
How We Use Your Information
We may use your information to:
- Schedule and confirm appointments
- Respond to inquiries
- Provide dental care and treatment
- Verify insurance coverage
- Send reminders or updates about your care
- Improve our website and services
- Maintain internal records
- Communicate promotions or practice updates (you may unsubscribe at any time)
We
never sell, rent, or share your information with third parties for marketing purposes.
How We Protect Your Information
We use industry-standard administrative, physical, and electronic safeguards to protect your data, including:
- Encrypted digital records
- HIPAA-compliant communication tools
- Secure practice management systems
- Access restricted to authorized staff only
- Regular monitoring and security audits
Despite our best efforts, no online system is 100% secure, but we take all reasonable steps to protect your information.
Sharing Your Information
We may share information only when necessary to provide care or comply with the law, including:
- Dental specialists or laboratories involved in your treatment
- Insurance companies for billing and claims
- HIPAA-compliant service providers supporting our practice operations
- Legal authorities when required by law
We
do not share your information with outside parties for their marketing.
Cookies & Tracking Technologies
Our website may use cookies or similar tools to:
- Improve loading speed
- Analyze website traffic
- Customize user experience
You can disable cookies in your browser settings, though some site features may not function properly.
Your Rights
You have the right to:
- Request access to your personal or health information
- Request corrections to your information
- Request restrictions on how your data is used
- Request copies of your dental records
- Opt out of marketing emails or SMS messages
- Ask questions about how your data is stored or protected
To submit a request, email us at:
annapollatos1@gmail.com
Children’s Privacy
Our website and services are intended for individuals and families seeking dental care. We do not knowingly collect personal information from children without parental consent. Parents may request access or removal of their child’s information at any time.
Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with a new “Last Updated” date. Continued use of our site or services signifies acceptance of updated terms.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us:
Somerset Dentists
710 Easton Avenue, Suite 1
Somerset, NJ 08873
📞 (732) 545-4465
📧
annapollatos1@gmail.com
